Privacy Settings

Privacy Policy

1. General information and principles of data processing
We are pleased that you are visiting our website. The protection of your privacy and the protection of your personal data, the so-called personal data, when using our website is important to us.

According to Art. 4 No. 1 GDPR, personal data is all information that relates to an identified or identifiable natural person. This includes, for example, information such as your first and last name, your address, your telephone number, your e-mail address, but also your IP address. Data that cannot be related to your person, for example through anonymization, is not personal data. The processing (e.g. collection, storage, reading, querying, use, transmission, deletion or destruction) according to Art. 4 No. 2 DS-GVO always requires a legal basis or your consent. Processed personal data must be deleted as soon as the purpose of the processing has been achieved and there are no longer any statutory retention requirements. Here you will find information about the handling of your personal data when you visit our website. In order to provide the functions and services of our website, it is necessary for us to collect personal data about you. We also explain to you the type and scope of the respective data processing, the purpose and the corresponding legal basis and the respective storage period.

This data protection declaration only applies to this website. It does not apply to other websites to which we only refer via a hyperlink. We cannot accept any responsibility for the confidential handling of your personal data on these third-party websites, as we have no influence on whether these companies comply with data protection regulations. Please refer to these websites for information about how these companies handle your personal data.

2. Responsible body
Responsible for the processing of personal data on this website is (see legal notice):

IGR Institute for Health and Ergonomics eV
Johannisstrasse 44
90419 Nuremberg

Represented by: Board member Christian Brunner
Phone: +49 (0) 1712 666 185
Email: c.brunner@igr-ev.de

Register of associations no. 3227 at the Nuremberg District Court
Sales tax ID: DE204323734

3. Provision and use of the website / server log files
a) Type and scope of data processing

If you use this website without submitting data to us in any other way (e.g. by registering or using the contact form), we collect technically necessary data via server log files, which are automatically transmitted to our server, including:

  • IP address
  • Date and time of the request
  • Name and URL of the file called up
  • Website from which access is made (referrer URL)
  • Access status / HTTP status code
  • Browser type
  • Language and version of the browser software
  • operating system

b) Purpose and legal basis
This processing is technically necessary in order to be able to display our website to you. We also use the data to ensure the security and stability of our website.
The legal basis for this processing is Article 6 (1) (f) GDPR. The processing of the data mentioned is necessary for the provision of a website and thus serves to protect a legitimate interest of our company.

c) Duration of storage
As soon as the mentioned personal data are no longer required to display the website, they will be deleted. The collection of the data for the provision of the website and the storage of the data in log files is essential for the operation of the website. There is consequently no possibility of objection on the part of the user with regard to this aspect. Further storage can take place in individual cases if this is required by law.

4. Use of cookies
a) Type, scope and purpose of the data processing
We use cookies. Cookies are small files that are sent by us to the browser of your end device and stored there when you visit our website. Some functions of our website cannot be offered without the use of technically necessary cookies. Other cookies, on the other hand, enable us to carry out various analyzes. For example, some cookies can recognize the browser you are using when you visit our website again and transmit various information to us. We use cookies to facilitate and improve the use of our website. Among other things, we can use cookies to make our website more user-friendly and effective for you by, for example, tracking your use of our website and determining your preferred settings (e.g. country and language settings). If third parties process information via cookies, they collect the information directly via your browser. However, cookies do not cause any damage to your device. They cannot run programs or contain viruses. Various types of cookies are used on our website, the type and function of which are explained below.

Temporary cookies / session cookies
So -called temporary cookies or session cookies are used on our website , which are automatically deleted as soon as you close your browser. This type of cookie makes it possible to record your session ID. This allows various requests from your browser to be assigned to a common session and it is possible to recognize your end device when you visit the website later.

Permanent cookies
So-called permanent cookies are used on our website. Permanent cookies are cookies that are stored in your browser for a longer period of time and can transmit information. The respective storage period differs depending on the cookie. You can delete permanent cookies yourself via your browser settings.

Third party cookies
We use analytical cookies to monitor anonymized user behavior on our website.We also use advertising cookies. These cookies can be used to track user behavior for advertising and targeted marketing purposes. Social media cookies make it possible to connect to your social networks and share content from our website within your networks.

Configuration of the browser settings
Most web browsers are preset to automatically accept cookies. However, you can configure your browser in such a way that it only accepts certain cookies or no cookies at all. However, we would like to point out that you may then no longer be able to use all the functions of our website.

You can also delete cookies that have already been saved in your browser via your browser settings. It is also possible to set your browser so that it notifies you before cookies are saved. Since the various browsers can differ in their respective functions, we ask you to use the respective help menu of your browser for the corresponding configuration options.

Deactivating the use of cookies may require the storage of a permanent cookie on your computer. If you then delete this cookie, you will have to deactivate it again.

b) Legal basis
Due to the purposes described, the legal basis for the processing of personal data using cookies is Art. 6 Para. 1 lit. f) GDPR. If you have given us your consent to the use of cookies on the basis of a notice given by us on the website (“cookie banner”), the legal basis is also Article 6 (1) (a) GDPR.

c) Duration of storage
As soon as the data transmitted to us via the cookies is no longer required for the purposes described above, this information will be deleted. Further storage can take place
in individual cases if this is required by law.

5. Data collection for the implementation of pre-contractual measures and for the fulfillment of the contract
a) Type and scope of data processing
In the pre-contractual area and when the contract is concluded, we collect personal data about you. This concerns, for example, first and last name, address, email address, telephone number or bank details.

b) Purpose and legal basis of data processing
We collect and process this data exclusively for the purpose of executing the contract or fulfilling pre-contractual obligations.

The legal basis for this is Art. 6 Para. 1 lit b) GDPR. If you also give your consent, the additional legal basis is Art. 6 Para. 1 lit. a) GDPR.

c) Duration of storage
The data will be deleted as soon as they are no longer required for the purpose for which they were processed.
There may also be statutory retention requirements, for example commercial or tax retention requirements according to the Commercial Code (HGB) or the Tax Code (AO). If such storage obligations exist, we will block or delete your data at the end of these storage obligations.

6. Order Form
There is an order form on our website that can be used for electronic pre-orders.

a) Type and scope of data processing
Our data collection is limited to the following data:

  • First and Last Name
  • Phone number
  • e-mail address
  • Account details
  • Name of the product

b) Purpose and legal basis
The purpose of data processing is to be able to process your order properly.

The legal basis for this is Article 6 Paragraph 1 Letter b) GDPR. The processing of the data serves to fulfill a contract or is necessary for the implementation of a pre-contractual measure that was carried out at the request of the person concerned.

c ) Duration of storage
The data will be deleted as soon as they are no longer required to achieve the purpose of processing.

There may also be statutory retention requirements, for example commercial or tax retention requirements according to the Commercial Code (HGB) or the Tax Code (AO). If such storage obligations exist, we will block or delete your data at the end of these storage obligations.

7. Registration Opportunity
a) Type and scope of data processing
You can register on our website. When you register, we collect and save the data that you enter in the input mask (e.g. last name, first name, email address). A disclosure to third parties does not occur.

b) Purpose and legal basis of data processing
Your registration is necessary for the use of certain content and services on our website or for the fulfillment of a contract or for the implementation of pre-contractual measures. After registration, you are free to change the personal data provided during registration at any time or to have it completely deleted from the database of the person responsible for processing.

In the case of consent, the legal basis for processing is Article 6 ( 1) ( a) GDPR . If your registration is used to prepare for the conclusion of a contract, Art. 6 Paragraph 1 lit. b) GDPR is an additional legal basis.

c) Duration of storage
The data recorded during registration will be stored by us as long as you are registered on our website and will then be deleted. Statutory retention periods remain unaffected.

8. Data transfer
We only pass on your personal data to third parties if:
a) You have given your express consent to this in accordance with Article 6 (1) (a) GDPR.
b) this is permitted by law and required to fulfill a contractual relationship with you or to carry out pre-contractual measures in accordance with Article 6 Paragraph 1 Letter b) GDPR.
c) According to Art. 6 Para. 1 lit. c) GDPR there is a legal obligation for disclosure. We are legally obliged to transmit data to state authorities, e.g. tax authorities, social security institutions, health insurance companies, supervisory authorities and law enforcement authorities.
d) disclosure pursuant to Art. 6 (1) (f) GDPR is necessary to protect legitimate corporate interests and to assert, exercise or defend legal claims and there is no reason to assume that you have an overriding legitimate interest in non-disclosure of your data.
e) according to Art. 28 DS-GVO, we use external service providers, so-called contract processors, who are obliged to handle your data with care.

We use such service providers in the following areas:

  • IT
  • logistics
  • telecommunications

When transmitting to external bodies in third countries, ie outside the EU or the EEA, we ensure that these bodies treat your personal data with the same care as within the EU or the EEA. We only transfer personal data to third countries in which the EU Commission has confirmed an adequate level of protection or if we ensure careful handling of personal data through contractual agreements or other suitable guarantees.
9.Application Option
a) Type and scope of data processing
You can apply on our website or by email. When you apply, we collect and save the data that you enter in the input mask or that you send to us by email.
b) Purpose and legal basis
We only process your data for the purpose of processing your application. A disclosure to third parties does not occur. The legal basis for processing is Art. 88 Paragraph 1 GDPR in conjunction with Section 26 BDSG and also Art. 6 Paragraph 1 lit. b) GDPR.

If you give us your consent to be included in our pool of applicants, the legal basis is Article 6 (1) (a) GDPR.

c) Duration of storage
If we cannot offer you a job, we will save your data for a maximum of six months after the end of the application process, taking into account Section 61b (1) ArbGG in conjunction with Section 15 AGG. The start of the period is the receipt of the letter of rejection.

If you have given us your consent to be included in our pool of applicants, we will store your data for a maximum of two years.

d) Data Sharing
Your data will only be received by those departments that are involved in the decision (responsible HR or specialist departments, management, works council).
In addition, we are obliged to transmit your data to public bodies and institutions (e.g. public prosecutor, police, supervisory authorities, tax office, social insurance agency, etc.).

Other data recipients can be those bodies for which you have given us your consent to transfer data.

10. Comment function
a) Type and scope of data processing
You can comment on articles on our website. If you comment on a post, we collect and store the data that you enter in the input mask. In addition to the comments you have left, information about the time you entered the comment and any user names (pseudonyms) you have chosen will also be stored and published. The IP address assigned to the person concerned by the Internet Service Provider (ISP) is also saved. A disclosure to third parties does not occur.

b) Purpose and legal basis
The data transmitted by you (e.g. the IP address) is made for security reasons and in the event that the person concerned violates the rights of third parties by submitting a comment or posts illegal content.
This collected personal data will not be passed on to third parties unless such a transfer is required by law or serves the legal defense of the person responsible for processing.

The legal basis for the processing of personal data that is transmitted when the comment function is used is, if and to the extent that your consent is given, Article 6 ( 1) ( a) GDPR. You can revoke this consent at any time. The legality of the data processing operations that have already taken place remains unaffected by the revocation.  Another legal basis is Article 6 ( 1) ( f) GDPR.

We have a legitimate interest in processing if the rights of third parties are violated or illegal content is posted. This is for the sake of security if someone writes illegal content in comments and posts (insults, prohibited political propaganda, etc.)

c) Duration of storage
The comments and the associated data (e.g. IP address) are saved and remain on our website until the commented content has been completely deleted or the comments have to be deleted for legal reasons.

11. Contact form
a) Type and scope of data processing

On our website we offer you the opportunity to contact us using a form provided. As part of the process of sending your request via the contact form, reference is made to this data protection declaration in order to obtain your consent.

If you use the contact form, the following personal data will be processed about you:

  • salutation
  • First name
  • last name
  • title
  • company
  • Branch
  • function
  • Street
  • Street number
  • Postal code
  • location
  • country
  • email address
  • phone number
  • subject
  • Content of the message

b) Purpose and legal basis
The purpose of providing your e-mail address is to send you an answer to your request by e-mail. When using the contact form, your personal data will not be passed on to third parties.
The legal basis for the processing is consent in accordance with Art . 6 Paragraph 1 lit.

c) Duration of storage
The data you enter in the contact form will remain with us until you ask us to delete it, revoke your consent to storage or the purpose for data storage no longer applies (e.g. after your request has been processed).

This does not affect mandatory statutory provisions – in particular retention periods according to the Commercial Code (HGB) or the Tax Code (AO).

12. Contact options via email
You can contact us by email on our website.
a) Type and scope of data processing
You can contact us by email. Our data collection is limited to the e-mail address of the e-mail account you used to contact us, as well as to the personal data you provided as part of the contact process.

b) Purpose and legal basis
The purpose of the data processing is to be able to answer your request appropriately. The legal basis for this is Article 6 Paragraph 1 lit.f) GDPR. There is a legitimate interest in processing the above-mentioned personal data in order to be able to deal with your request properly.

c) Duration of storage
The duration of the storage of the above-mentioned data depends on the background of your contact. Your personal data will be deleted regularly if the intended purpose of communication no longer applies and storage is no longer required. This can result, for example, from processing your request.

13.Newsletter
a) Type and scope of data processing

On our website you have the option of subscribing to a free regular e-mail newsletter. In order to be able to send you the newsletter regularly, we need your e-mail address.

We use the so-called double opt-in procedure for sending the newsletter.

This means that we will only send you an e-mail newsletter if you have expressly confirmed to us that you consent to the sending of the newsletter. We will then send you a confirmation email asking you to click on a link to confirm that you wish to receive future newsletters from us.

This is to ensure that only you as the owner of the email address provided can register for the newsletter. Your confirmation must be made promptly after receipt of the confirmation e-mail, otherwise your newsletter registration will be automatically deleted from our database. If you subscribe to the newsletter, we collect and save the data that you enter in the input mask (e.g. last name, first name, email address). When registering for the newsletter, we also save your IP address entered by the Internet Service Provider (ISP) as well as the date and time of registration in order to be able to trace possible misuse of your e-mail address at a later point in time. In the case of the confirmation e-mail (double opt in the
e-mail) sent out for control purposes, we also save the date and time of the click on the confirmation link and the IP address entered by the internet service provider (ISP).

b) Purpose and legal basis
The data collected by us when registering for the newsletter are used exclusively for the purpose of advertising via the newsletter.

The processing of your e-mail address for sending the newsletter is based on Article 6 Paragraph 1 Letter a) GDPR and Section 7 Paragraph 2 No. 3 UWG on the voluntarily submitted by you below and which can be revoked at any time for the future declaration of consent.

In addition, the processing is based on Art. 6 Para. 1 lit f) GDPR due to our legitimate interests in documenting the evidence of the required consent.

c) Duration of storage
Your email address will be saved for as long as you have subscribed to the newsletter. After unsubscribing from the newsletter, your email address will be deleted unless you have expressly consented to further use of your data.

14. Tracking and analysis tools
An exact overview of the web analysis and social media tools we use can be found here.

15. Data security and security measures
We are committed to protecting your privacy and treating your personal information confidentially. To this end, we take extensive technical and organizational security precautions, which are regularly checked and adapted to technological progress.

This includes the use of recognized encryption methods (SSL or TLS). Data disclosed in unencrypted form, for example if this is done by unencrypted e-mail, may, however, be read by third parties. We have no influence on that. It is the responsibility of the respective user to protect the data provided by him against misuse by encryption or in any other way.

16. Changes to the Privacy Policy
We reserve the right to update this declaration accordingly at any time.

17. Your rights
Here you will find your rights in relation to your personal data. Details can be found in Articles 7, 15-22 and 77 GDPR. You can contact the responsible office in this regard (section 2).

Right to revoke your data protection consent in accordance with Art. 7 Para. 3 S. 1 DS-GVO

You can revoke your consent to the processing of your personal data at any time with effect for the future. However, this does not affect the legality of the processing carried out up to the point of revocation.

a)   Right to information according to Art. 15 DS-GVO
You have the right to request confirmation as to whether we are processing personal data relating to you. If this is the case, you have the right to information about this personal data as well as further information, e.g. the processing purposes, the categories of processed personal data, the recipients and the planned duration of storage or the criteria for determining the duration.

b)  Right to correction and completion according to Art. 16 GDPR
You have the right to request the correction of incorrect data immediately. Taking into account the purposes of the processing, you have the right to request the completion of incomplete data.

c)   Right to deletion (“right to be forgotten”) according to Art. 17 GDPR
You have the right to erasure if processing is not necessary.
This is the case, for example, if your data is no longer necessary for the original purposes, if you have revoked your declaration of consent under data protection law or if the data has been processed unlawfully.

d)  Right to restriction of processing according to Art. 18 GDPR
You have the right to restrict processing, e.g. if you are of the opinion that the personal data are incorrect.

e)   Right to data portability according to Art. 20 GDPR
You have the right to receive your personal data in a structured, common and machine-readable format.

f)     Right of objection according to Art. 21 GDPR 
You have the right to object to the processing of certain personal data concerning you at any time for reasons that arise from your particular situation.In the case of direct mail, you as the data subject have the right to object at any time to the processing of your personal data for the purpose of such advertising; this also applies to profiling insofar as it is associated with such direct mail.

g)  Automated decision in individual cases including profiling according to Art. 22 DS-GVO
You have the right not to be subject to a decision based solely on automated processing – including profiling – except in the exceptional circumstances mentioned in Art. 22 GDPR.

A decision-making based solely on automated processing – including profiling – does not take place.

h)   Complaint to a data protection supervisory authority according to Art. 77 GDPR

You can also lodge a complaint with a data protection supervisory authority at any time, for example if you are of the opinion that the data processing is not in accordance with data protection regulations.